Landscaping business software for easy admin

As a gardener or landscaper, your workday can be tiring, busy and physically demanding. Trying to fit in your paperwork on top of all your other jobs can feel impossible. Try ToolTime’s user-friendly landscaping business software and spend your evenings with your feet up instead of stressing over your admin.

Plan and schedule jobs for your whole

Create professional documents in an instant

Complete your admin in half the time

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Free & no obligation
Landscape gardener at work
  • Professional Builder logo
  • Stax trade centres

Use your green thumbs for garden work, not paperwork!

Our landscaping business software lets you digitise your business without hassle, allowing you to get your admin done in half the time. Say goodbye to evenings spent juggling spreadsheets or writing out invoices from scratch, and hello to super simple job management.

With ToolTime, you can guarantee less time spent on paperwork and more time creating beautiful outside spaces. Our software and mobile app allow you to easily manage your business admin in one place: create quotes, estimates and invoices in seconds, assign jobs to your team, organise your documents, store customer data and much more.

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Free & no obligation
appointment view of ToolTime's landscaping business software

Features of our landscape gardener software

Be ready for anything with straightforward project planning

Working outside means you’ve got to be prepared for anything, which can make things complicated. Every time you need to reschedule work, you need to manually notify your team of the changes. It’s time-consuming and very tedious.

With ToolTime’s landscape project management software, job planning is a breeze. Use the calendar, list, and map views in the web app to see your whole team's availability at a glance, making it easy to manage their work schedules. Assign appointments to your team, and they’ll instantly receive push notifications on their smartphones. With just a tap, they can access all important details and documents in the ToolTime mobile app. Plus, any updates you or your team make - whether in the web or mobile version of ToolTime - will instantly update in real-time.

Map view of ToolTime's landscaper software

The grass is greener with tooltime.

Go digital and let ToolTime handle your paperwork. A couple of clicks and you’re ready to go.
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Stand out from the competition with professional processes and documents

The gardening and landscaping industry is competitive. To keep and attract clients you need to stay on top of your game, with slick processes and professional customer-facing documents. ToolTime’s landscaping business software helps you stand out from the crowd with fully customisable invoices and quotes in beautiful, clean templates. Create them in minutes by transferring data collected in the mobile app during the job. Then simply adjust costs and markups and add your business logo. When you’re ready, email them to your clients directly from ToolTime. You’ll look professional, win new business and keep your existing clients coming back for more.

quotes & invoices generated by the landscaper & gardener software

Your working day - with and without ToolTime's software for garden landscapers

Without ToolTime
6:30 AM
Without ToolTime
You start the day in the office where you need to assign jobs to your team members. You have to spend a lot of time making sure everyone has the right information and documents to get on with their work.
Your whole team gets everything they need to start work straight to their phones. They can easily access the date and time, customer contact details, instructions and documents.
10 AM
Without ToolTime
Your team is constantly bombarding you with questions - it’s either unclear instructions or misplaced documents. The phone is also ringing non-stop from customers looking to book work or to reschedule. It’s becoming chaotic.
Your team has everything they need without coming to you, all from within ToolTime. The phone rings, but you’re able to deal with customer requests fast by using the customer database and search function. You’re able to create invoices quickly and send them out right away.
1 PM
Without ToolTime
You call your employees to ask them to take photos of their work and record any key details. They each use a different messaging app to send the photos. It takes you ages to sort and assign them to the correct jobs.
Your team tracks their work as they go in the mobile app. They add photos, notes and digital signatures from customers. Everything they add is instantly visible on your end, so you can start billing customers there and then.
4 PM
Without ToolTime
You wanted to finish on time today but you realise you’ve still got to sort out timesheets. You wait for your team to come back to the office to deliver their paper timesheets and then you spend hours typing it all into a spreadsheet. More problems occur when you realise some are missing.
Your team has entered their hours in the mobile app during the day. You see all the entries immediately in the web version and can easily export for payroll whenever you need. Everyone, including you, can go home and prepare for the next day.

Further features of our landscaper software

With ToolTime, you can guarantee that our web and mobile apps have exactly what you need when it comes to running a gardening or landscaping business.

Client database


Add new customers with their details and store your existing customer database with ToolTime. Store all the data securely and assign customers to projects and jobs in a tick.

Digital timesheets


Our gas engineer time tracking feature means that you'll be able to see and export a complete summary of your team's time entries. Perfect for easy payroll processes.



ToolTime's digital catalogue makes life easy when it comes to quote, invoice and job sheet creation. Store all your materials or labour here and easily transfer them to quotes and invoices.

SMS reminders


Automatically remind your customers about upcoming appointments with our free text reminder feature.

Digital project folders


Create space and organisation in the office - say goodbye to piles of paperwork! In ToolTime’s digital project folders, you can store all appointments, documents and order information in one place. Your team can easily access the info they need from their phones while on the go.

Job tracking and documenting


Instead of writing all job details down by hand, store everything you need and track job progress digitally in ToolTime’s mobile app. Record voice notes, take photos and log notes from your smartphone. Get a digital signature from your customer to confirm the job.

Everything logged on-site is immediately visible in the web version of ToolTime. Once you’ve got the signature, ToolTime will generate a professional job sheet in PDF format for you to export or send.

Financial dashboard


In the dashboard, you can get a clear overview of your turnover for the last few months and your total income. You’ll also be able to see all unpaid invoices and finalised quotes.

Calendar management and scheduling


Schedule your whole team’s week in a couple of clicks. Requested work can be created as projects and assigned to specific workers.

On to the next job: app users will be able to view their upcoming appointments from their phones meaning no more unnecessary trips to the office!

Work from anywhere and store everything securely in the cloud

ToolTime is a cloud-based software which means that all your invoices, customer, quotes, images and documents are stored securely in one place. Nothing will get lost even if your smartphone or computer is on the blink. Our landscaping business software is compatible with all devices and you can use it on Mac, Windows, Apple and Android.

Our real-time sync ensures that your whole team is kept on-track and up-to-date. Every time a change is made it's updated across all devices. This saves you unnecessary phone calls, journeys and doubling up on work.

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Free & no obligation
ToolTime app for gardeners and with icons to show the syncing feature

Fast and reliable UK customer support

Got some questions about specific features or need help getting started with ToolTime? Speak to our friendly local team via the in-app live chat, on the phone or by email. We respond in minutes and are always happy to help.

In addition we also offer:

A digital help centre with how-to guides

Detailed software walkthroughs

Personalised setup and support

The customer support team for ToolTime's electrician softwareheadphone iconphone iconspeech bubble icon
Insite Property Maintenance
"ToolTime makes my business’s workflows smoother and lets me focus more on making sure we’re delivering top quality work to our customers."
Just Plants Bristol
"The flexibility ToolTime provides is fantastic. It's not set up with one particular trade in mind and is very adaptable. The functionality is great, very easy to use."
“It’s fantastic for me to see what work and payments we have coming in via appointments and invoices and the potential work in the pipeline from quotes.”
The Spraying Company
"ToolTime is clean and effortless. It's incredibly important to both me and my crew that the tool we use is simple and user-friendly. And ToolTime is just that!"


What is landscape management software?


ToolTime’s landscape management software is an application for both desktop and mobile that allows you to effectively organise and manage your landscaping or gardening business. With features enabling you to create documents, plan schedules, track work and more, our landscape management software makes all paperwork easy and fast.

What are the benefits of using a software for landscaping business?


The benefits of using a landscaping business software include:
- It can save you time on paperwork, meaning you can take on more work, optimise your business or just enjoy more free time
- It can help you spot areas for improvement and allow you to make sure you and your team stay productive
- It can help you streamline your processes so that you stay organised at all times
- It can allow you to better communicate with your customers and team members
- It can help you to look professional to your customers


Not sure whether our landscaping app and software will be right for your business? Let us help you decide with a free, no-commitment demo.
Book a demo
Free & no obligation